[Bachelor Student] ASEAN Foundation - Online Internship 2020

Three decades after ASEAN was established, ASEAN leaders recognised that: there remained inadequate shared prosperity, ASEAN awareness and contact among people of ASEAN. It was of this concern that ASEAN leaders established ASEAN Foundation during ASEAN’s 30th Anniversary Commemorative Summit in Kuala Lumpur Malaysia on 15 December 1997.

ASEAN Foundation is an organisation from and for the people of ASEAN. The Foundation exists because of one vision: to build a cohesive and prosperous ASEAN Community. As an ASEAN’s body, the Foundation is tasked to support ASEAN mainly in promoting awareness, identity, interaction and development of the people of ASEAN. For more info about the ASEAN Foundation, visit: www.aseanfoundation.org


1. TERMS OF REFERENCE COMMUNICATION INTERN
The ASEAN Foundation seeks an intern to support the communication function of the organisation, led by the Communication Manager.

To support all of ASEAN Foundation initiatives, an innovative and passionate communication interns are needed. As young people in ASEAN are one of the main target audience of the ASEAN Foundation, we will need a communication intern who understands the young generation’s insights and speaks their language. The well-executed communications strategy of the ASEAN Foundation is essential to ensure high visibility of the initiatives as well as to convey its success stories better to various stakeholders and broader audiences. 

Time Frame:
Throughout 2020 for a period of 8 – 24 weeks.

Remuneration:
The internship is voluntary and unpaid.

Task of the Intern:

• Write, produce and disseminate ASEAN Foundation (AF) success stories to all AF social media platforms
• Update the media database (printed, online, television and radio) across ASEAN.
• Develop ideas to engage AF social media followers via interactive games and quizzes.
• Update photo documentation database of AF initiatives.
• Undertake other tasks and activities as requested

Expected Outputs:
The intern is expected to support the smooth running of the organisation’s communication functions.

Expected Outcomes:
The internship provides an opportunity for the intern to gain experience working in an ASEAN body and provide the intern with the opportunity to learn about ASEAN affairs – the work of the ASEAN Foundation to support the ASEAN community-building process. The intern can gain knowledge about the work environment and work ethics as well as skills in planning, management, coordination and administration skills.

Requirement:

• Undergraduate study in any major
• Good written and oral communication skills in English
• Experience working collaboratively in campus/faculty and volunteering organization
• Good analytical skills and have basic knowledge and understanding about ASEAN (socio-economic, people, culture, innovation & technology)
• Basic skills in video editing, event management, and coordination would be a plus
• Ability to plan and organize work
• Resourcefulness, initiative, enthusiasm and detail-oriented
• Ability to work in a multi-cultural team environment

How to Apply:
Send your application form, portfolio, motivational letter, recent CV, and the university’s letter of recommendation to recruitment@aseanfoundation.org. Please use “Communication Intern – Your Name” as the subject. The form can be found here.

Deadline:
31 December 2020

Source:
Click Here



2. TERMS OF REFERENCE PROGRAMME INTERN

The ASEAN Foundation seeks an intern to support the programme function of the organisation, led by the Programme Manager.

The ASEAN Foundation seeks an intern to support the programme management function of the organisation, led by the Programme Manager in coordination with the programme staff. The Programme Management Intern provides substantive, organisational and logistical assistance to the programme staff of the ASEAN Foundation. In this process, the intern will gain knowledge of the substantive and operational aspects of the foundation’s programmes.


Time Frame:
Throughout 2020 for a period of 8 – 24 weeks.

Remuneration:
The internship is voluntary and unpaid.

Task of the Intern:
The intern would be supervised by the Programme Manager and would work closely with programme staff and s/he is expected to deliver the following tasks:

• Resource Mobilisation:
• Participate in and prepare input for preparing proposals for funding consideration including budget preparation
• Programme Management:
• Assist programme management in the organisation’s four thematic areas of education, arts and culture, media and community building, for example by elaborating on work plans implementation
• Support the review of project budgets and financial reports
• Develop minutes of meeting
• Monitoring and Evaluation:
• Support the Programme Manager in developing the M&E system to include research models of the M&E
• Support the development of standardized reporting formats
• Support the programme team to regularly report on progress and implementation of activities
• Support reporting processes based on the performance of individual projects/initiatives and agreed outcomes, outputs, indicators
• Support and initiate the development of graphs to illustrate accumulated data for reports and presentations to stakeholders

• Reporting and Communication:
• Support the writing of substantive reports and written contributions for various purposes, including inputs for donor reports, speeches, e-News, web-stories, fundraising efforts and other needs.
• Support research on specific topics, when needed
• Organisational Tasks:
• Assist in other programme implementation work, including programme assistance functions, such as mailing, logistical arrangements (meeting and travel arrangements, etc) and organisational coordination (liaison with participants, etc)
• Maintain a resource database of experts, officials and institutions, ensuring the most relevant and up-to-date information, to facilitate programme related contacts and communication.
• Undertake other tasks and activities as requested

Expected Outputs:
The intern is expected to support the smooth running of the organisation’s programme functions.

Expected Outcomes:
The internship provides an opportunity for the intern to gain experience working in an ASEAN body and provide the intern with the opportunity to learn about ASEAN affairs – the work of the ASEAN Foundation to support the ASEAN community-building process. The intern can gain knowledge about the work environment and work ethics as well as skills in planning, monitoring and evaluation, management, coordination and administration skills.

Requirement:

• Enrolment in an undergraduate/graduate degree programme of a recognized institution in a relevant programme
• Good written and oral communication skills in English
• Ability to plan and organise work
• Resourcefulness, initiative, enthusiasm and detail-oriented
• Ability to work in a multi-cultural team environment
• Very good computer skills including knowledge and experience in all Microsoft Office software (PowerPoint, Word, Excel, Outlook, etc)
• Tech-savvy with knowledge of social networking tools, etc., is an asset
• Demonstrate commitment to ASEAN Foundation mission, vision and values
• Display cultural, gender, religion, race, nationality and age sensitivity and adaptability

How to Apply:
Send your application form, sample of writing, motivational letter, recent CV, and the university’s letter of recommendation to recruitment@aseanfoundation.org. Please use “Programme Intern – Your Name” as the subject. The form can be found here.

Deadline:
31 December 2020

Source:
Click Here


3. TERMS OF REFERENCE OPERATIONS INTERN

The ASEAN Foundation seeks an intern to support the operations function of the organisation, led by the Head of Finance & Administration.
The Operations Intern provides support to various tasks undertaken by the Finance and Administration unit of the ASEAN Foundation. These include a number of office administrative, logistics, filing and finance tasks, including, the monthly filling of expenses and accounting.

Time Frame:
Throughout 2020 for a period of 8 – 24 weeks.

Remuneration:
The internship is voluntary and unpaid.

Task of the Intern:

• Assist in financial management
• Prepare financial documents for payment processing through the ASEAN Foundation’s Finance System
• Follow up of expenses and filing
• Support as well as follow up on project agreements with partners
• Assist in human resource administration
• Archive documents related to staff attendance
• Support the team on the recruitment process, register all the applicants and review the documents
• Follow up on vacancies announcements
• Assist in the procurement process
• Request for Quotations
• Archive purchase orders, contracts and other procurement related files
• Collect, search and compile potential suppliers list
• Assist in administrative arrangement
• Provide logistic support for events, mission and conference
• Assist in travel arrangement
• Assist in managing the organisation’s filing system
• Assist in creating requested PowerPoint Presentation(PPT) materials
• Assist to answer phone and guide calls to the relevant staff
• Ensure external people are welcomed in the office
• Undertake other tasks and activities as requested

Expected Outputs:
The intern is expected to support the smooth running of the organisation’s finance, administrative, human resources and property.

Expected Outcomes:
The internship provides an opportunity for the intern to gain experience working in an ASEAN body and provide the intern with the opportunity to learn about ASEAN affairs – the work of the ASEAN Foundation to support the ASEAN community-building process. The intern can gain knowledge about the work environment and work ethics as well as skills in planning, management, coordination and administration skills.

How to Apply:
Send your application form, motivational letter, recent CV, and the university’s letter of recommendation to recruitment@aseanfoundation.org. Please use “Operations Intern – Your Name” as the subject. The form can be found here.

Deadline:
31 December 2020

Source:
Click Here